Scheduling Administrator – Full-Time
Full job description
WHO ARE WE?
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
WHAT WE OFFER
- Employer Paid Benefits
- Employer Matched RPP
- Employee Wellness Program
- Education Assistance Program
Salary: 47,000-57,000
In this role, you will:
- Coordinate education and training requirements and help maintain related records
- Support department leaders with scheduling and tracking probationary, provisionary, and annual performance reviews
- Assist with maintaining and posting departmental schedules in collaboration with department leaders
- Help monitor staffing coverage needs, absences, and scheduling gaps, and escalate concerns to leaders as needed
- Support payroll administration by preparing and submitting payroll information accurately and on time
- Maintain employee records and ensure documentation is up to date and filed appropriately
- Apply collective agreement provisions and organizational policies when completing scheduling and payroll-related tasks (with leadership support as needed)
- Assist managers with administrative aspects of attendance management, WSIB documentation, and return-to-work coordination
- Support department leaders with recruitment activities, including interview scheduling, candidate communication, and hiring documentation
- Assist with onboarding processes, including employment paperwork, orientation scheduling, and system access coordination
- Track completion of pre-employment requirements, including credentials, police checks, immunizations, and other required documentation
- Complete other administrative and staffing support duties as assigned
Who You’ll Work With
What You Bring
We’re looking for someone who is organized, detail-oriented, and enjoys supporting a team. You’ll be a strong fit if you have:
- A college or university diploma/degree in Human Resources, Health Administration, Business Administration, or a related field (or equivalent experience)
- 2–3 years of experience in an administrative, staffing, scheduling, payroll, or HR support role (healthcare or unionized environment is an asset)
peopleCare is committed to providing and arranging accommodation to candidates upon request.
Thank you for your interest in working with us!
