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Project Coordinator – Leadership Support Office

Leadership Support Office - 735 Bridge St. W, Waterloo

Project Coordinator – Leadership Support Office



Continued growth has created an exciting opportunity for a Project Coordinator to join peopleCare Communities, supporting the development of new long-term care homes, as well as other internal initiatives. We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The ideal candidate will have experience in coordinating various aspects of project development, including due diligence, building design, construction, and administration. The Project Coordinator will be responsible for facilitating communication between stakeholders, managing project documentation, and ensuring timely completion of tasks. This role presents the chance to collaborate, innovate, and thrive within a team of highly accomplished professionals, contributing to our mission-driven organization’s ongoing success.


The successful candidate will have the chance to collaborate, innovate, and thrive within a team of highly accomplished professionals. They will be part of a dynamic group of industry leaders with diverse backgrounds and specialties, all driven by a shared passion for enhancing the individualized lifestyles of seniors in the communities we serve.


As our Project Coordinator, you will exhibit meticulous attention to detail, possess comprehensive technical knowledge, and demonstrate expertise in Project Management across various practice areas. We seek an ambitious, adaptable individual who thrives in a fast-paced environment and excels at solving complex problems. Your experience in project management, coupled with your collaborative nature and keen eye for detail, will be instrumental in understanding project progress, documenting crucial information, and effectively communicating with team members and executives.


If you are ready to make a meaningful impact in the lives of seniors and contribute to our mission-driven organization, we invite you to join us on this rewarding journey.


Reports to: Construction Project Manager


Project Management Support:

  • Supports overall project management through planning and administration, including developing and maintaining core project documents such as detailed project plans, progress reports, client briefings, program plans, communications, presentations, deliverables, and reporting.
  • Works with assigned project teams to identify critical path activities and develop plans for timely execution.
  • Proactively identifies project issues and risks, preparing mitigation plans in collaboration with the project team.
  • Monitors and oversees tasks and plans to ensure projects are delivered on time and within budget.

Tools Development and Maintenance:

  • Develops and maintains specific project tools, including Project Plans, Risk Logs, Decision Logs, and Project Status Updates.

Coordination and Communication:

  • Coordinates project teams by actively communicating progress, setbacks, deadlines, and other pertinent information for detailed project tasks.
  • Leads the development of ongoing project status update documents.
  • Acts as a core minute-taker during project meetings.
  • Provides appropriate and effective communication to company executives and other key stakeholders.

Professional Development and Compliance:

  • Pursues professional development to stay updated on changes in project management processes, methods, and technologies.
  • Ensures compliance with Health & Safety policies and procedures.



  • Preferred qualifications include a minimum of 2 years of relevant work experience or completion of a co-op work placement.
  • Post-Secondary diploma or degree from an accredited university/college – Construction Project Management Degree/Certificates or Architecture – Construction Engineering Technology preferred.
  • Experience in navigating highly complex, enterprise-wide environments, where meticulous attention to detail minimizes ambiguity and uncertainty.
  • Proficient facilitation skills and adeptness in generating creative solutions to tackle diverse and challenging scenarios.
  • Self-motivated individual, capable of excelling in fast-paced and ever-evolving environments.
  • Exceptional writing, communication, and presentation abilities.
  • Results-driven mindset with a proven track record of meeting ambitious deadlines.
  • Innovative and dynamic approach to problem-solving.
  • Demonstrated strong work ethic, characterized by energy, enthusiasm, and a commitment to personal and team development.

Interested? We'd love to hear from you.

Know someone who would be a perfect fit? Let them know.